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Job Details

Assistant Director Facilities and Risk Management

Company name
George Mason University

50,000 - $55,000

Fairfax, VA, United States

Employment Type

Project Management, Manager, Facilities, Education

Posted on
Jun 19,2019

Valid Through
Oct 02,2019

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Working Hours


Fairfax, VA

Other Location

Pay Band


$50,000 - $55,000

Web Announcement

Assistant Director, Facilities and Risk Management

George Mason University is the largest public research university in the Commonwealth of Virginia. Here at Mason, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. With a student population of over 37,000, representing more than 130 countries, our campus is an organically diverse environment! George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Mason Recreation oversees three facilities on the Fairfax campus of George Mason University including the Recreation Athletic Complex (


), the Aquatic Fitness Center (


), and Skyline fitness center. These facilities boast four gymnasiums, racquetball/ squash courts, several locker rooms, fitness galleries and dedicated rooms for yoga, cycling, group exercise, and marital arts/ self-defense classes. We house and maintain a recreation and competition pool, sauna, whirlpool, and several exterior facilities including a pavilion, turf and grass fields, jogging/ walking trails, and a team challenge course on our Science and Technology Campus. We provide the following programs and services for the campus community: Fitness, Aquatics, Outdoor Adventures, Intramural Sports, Club Sports, the


(team building programming), as well as a Summer Youth Camp.

Reporting to the Director of Recreation, the Assistant Director, Facilities and Risk Management is responsible for the infrastructure of department facilities and fields, oversight of non-capital and capital projects, scheduling and staffing Outdoor Venues, the department’s risk management and fiscal duties for all areas of responsibilities. The incumbent must ensure facilities are fulfilling the recreational, athletic and instructional needs of a diverse University population through the provision of innovative and market-driven facilities and services that are attractive to persons of all ages, abilities and interest. To fulfill the responsibilities of this position the individual must possess analytical and critical thinking skills, initiative and motivation, project management, decision making and judgement, business acumen, customer service, teamwork, interpersonal relationships, communication, integrity, leadership, long-term focus, organizational learning & change management.


Personnel Management

Develop and implement an approved staffing plan for Outdoor Venues. Recruit, select, train, supervise, and evaluate staff in accordance with Department and University guidelines;

Assimilate and disseminate a comprehensive body of information to employed staff to ensure effective team functioning, employee development and achievement of performance standards;

Develop effective customer service policies which improve service levels. Ensure that effective delivery systems are in place to facilitate mission goals;

Work closely with the department’s facility operations team to maintain consistency with staffing operations and expectations;

Ensure understanding of program and student assessments, executing evaluation plans, enlisting appropriate University Life resources for data collection; uses findings to improve practices, processes, and services, while preparing scheduled reports based on those analytics;

Demonstrates a student-centered philosophy, mindful of student well-being and success;

Provide leadership, mentoring, and training to all staff;

Develop and implement customer service policies and training programs that provide for pleasant, timely and knowledgeable service.

Risk Management

Responsible for managing and supervising the department’s risk management program in conjunction with the Aquatics Coordinator;

Provide support to departmental personnel in the creation of risk management plans and practices for various functional areas;

Serve as co-chair of the departmental Risk Management committee;

Maintain accident and incident records providing quarterly and annual reports, collect and analyze data;

Purchase, distribute and maintain an inventory of medical supplies for facilities, aquatics and programs;

Manage department radios to include maintaining a record of assigned radios, purchasing of batteries and radios, and conducting regular checks to ensure they are in good operating order;

Oversee the security system in each facility; design a plan for camera placement for optimum camera location and coverage, conduct inspections, determine budgeting needs for updates and replacements;

Develop and reconcile risk management budget;

Manage records for required certifications to include notifications to staff of upcoming certification expiration dates;

Comply with University Environmental Health Services policies with incident reporting;

Provide and maintain safe and secure programs for customers and staff.

Facility Management

Conduct weekly inspections of facilities and outdoor venues concentrating on activity areas, focusing on risk management issues as well as cleanliness and organization; Inspections should include lighting, flooring, storage areas, and the overall environment for play;

Process work orders for the


, fields, outdoor basketball and tennis courts;

Assist, when necessary, the Assistant Director of Maintenance


/Skyline with


aquatic maintenance projects;

Cultivate relationships with contracted vendors and serve as contract administrator for field maintenance, custodial, and facility operating systems contracts;

Manage outdoor lighting systems.

Collaborate with University Facilities on general facility and field repairs;

Assist in planning and administering


down week;

Work with the University Sustainability Office to develop policies that promote various forms of sustainability;

Assess facility policies and procedures to maximize departmental sustainability impact;

Research and recommend fiscally and environmentally sustainable purchases.

Fiscal Management

Manage financial resources within budget limits and in accordance with University guidelines by planning, developing, and overseeing designated facility operations budgets;

Oversee project budgets ranging from $5000 to $5,000,000;

Coordinate the purchase of equipment, review specifications, prepare requisitions and confirm accuracy of invoices, serve as liaison to vendors and contractors;

Prepare and analyze daily reports, participation statistics, payroll and all financial transactions maintaining accountability. Maintain cost analysis and track performance.

Administration and Planning

Through the use of observations, reports on facility use trends, and collected data, develop effective long-range expansion plans to coincide with improved program and service levels;

Lead the department’s capital replacement planning and execution and capital project management for the



, Skyline, tennis courts and fields;

Establish and prioritize the 10 year capital project plan. Review and update annually. Work with the Assistant Director of Business Services for necessary funding;

Work with University Facilities for scheduling and reviewing the Facility Conditions Assessment Plan and incorporating any repair/replacement needs into the 10 year capital replacement plan;

Communicate regularly with and provide project updates to the Director of Recreation, Assistant Director of Operations and Assistant Director of Maintenance;

Compose, compile, and present an annual report which summarizes accomplishments and challenges;

Responsible for contracts, invoicing and tracking Outdoor Venue rentals.

Professional Development

Work in collaboration with supervisor and Associate Director for Experiential Education & Staff Development to create and implement an individualized annual professional development plan;

Continue to develop professionally through membership and participation in applicable professional organizations and development workshops;

Represent the Department on divisional and University-wide committees; represent the institution on regional/national committees;

Actively participate in the educational process of George Mason University students, faculty, and staff through their interaction with our programs and services.

Required Qualifications:

Master’s Degree in Recreation, Athletic Administration, Physical Education, Business, or a related field;

A minimum of two (2) years of full-time professional experience in Facility Management;

Proven successful skills in business operations, communication, leadership, innovation, decision-making, and team building.

Preferred Qualifications:

Experience with Project management and risk management.

Special Instructions to Applicants

Applicants must apply at

; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references.

For Full Consideration, Apply by:

Posting Date


Job Close Date


Open Until Filled?


Telework Friendly?

Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report

“Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at

Company info

George Mason University
Website :

Company Profile
George Mason University is setting the gold standard for the modern, public university. Its dynamic culture and innovative academic programs prepare Mason’s hard-working students for 21st century careers. Its commitment to teaching excellence combines with cutting-edge research that enriches the academic experience and is literally changing the world. Mason is affordable, yet offers high value. Ideally located in the National Capital region, students enjoy terrific cultural experiences and access to the most sought-after internships and employers in the country.

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