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Job Details

Workplace Experience Facilities Coordinator

Company name
Jones Lang LaSalle Incorporated

Location
Austin, TX

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Profile

Objective

Provide outstanding client service by assisting the Workplace Manager to manage, monitor and control the Atlassian Austin, TX portfolio

Accountabilities

Proactively develop and manage the relationship with Atlassians and specifically the Atlassian Workplace Experience team to ensure service delivery expectations are exceeded.  

Under the direction of the Workplace Manager, develop and implement strategies, policies and procedures for property facilities and contract management.

Update and maintain accurate records and official documentation for all Atlassian ATX premises.

Maintain and update the Building Manuals, Business Unit and emergency response contact lists.

Assist the Workplace Manager in the preparation of property expenditure budgets, forecasting and financial reporting.

Manage incoming invoices, seeking sign off as appropriate and processing for payment.

Manage regular, periodical and ad-hoc cleaning services including conducting inspections, meeting with cleaning contractors and reporting on expenditure.

Manage vendor contracted deliverables as well as contract relationships with Indoor Plants, Office Supplies, Pest Control, Waste Disposal and Mailroom as well as any additional minor service agreements or ad hoc requirements required to support the Workplace Experience team deliverables.

Schedule and regular site inspections including raising resultant work orders through the JIRA Service Desk and tracking progress to completion. Ensure the Atlassian environment is presented to optimal standards at all times

Manage minor works requests including receiving requests from the Workplace Experience team and Atlassian Business Units via agreed mechanisms and logging with through JIRA, tracking to completion.

Seek quotations from service providers as necessary.

Under direction of the Workplace Manager, comply with all requirements of the Atlassian service contract and meet or exceed Key Performance Indicators as applicable.

Ensure compliance with all OH&S, environment and risk management policies and procedures that relate to the assigned properties.

Support of all workplace enablement functions for churn/relocation projects (eg. waste/refuse removal, freight elevator management, cleaning ) in conjunction with Workplace Experience representative

Manage the regular and accurate update of the Atlassian utilized Space Data Management tool and support the provision of scenario planning and reporting to Atlassian as required.

Generally support the Workplace Experience team in particular the Austin events resource.

Support FOH reception cover for breaks and unplanned and planned leave.

With the Workplace Manager and Experience team Communications lead, work on the regular and necessary communication of facilities related initiatives or activities that might impact in any way Atlassian’s in their environment.

  Key Result Areas

Provide superior client service

Contribute to the growth of the company

Enhance own professional and personal skills

Meet assigned financial targets

Required Qualifications, Skills & Experience

Excellent client service and communication skills.

Ability to deal with a variety of complex issues concurrently.

Ability to work under pressure with limited supervision.

Goal oriented and focused on meeting performance targets.

Ability to work well in a team environment.

Customer experience an advantage.

JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at

https://jll2.sharepoint.com/CorporatePolicies/HR Policies/Equal Employment Opportunity and Affirmative Action.pdf

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at

[Click Here to Email Your Resumé]

Company info

Jones Lang LaSalle Incorporated
Website : http://www.jll.com/

Company Profile
JLL is a financial and professional services firm specializing in commercial real estate services and investment management. We create value for companies and institutions that invest in and use real estate. Our 48,000 people work across 1,000 locations in 70 countries to serve the global, regional and local needs of corporates, investors and developers. Our integrated services offering is grounded in expertise in all property types, a deep understanding of real estate markets and capital markets, and is coordinated and consistent across geographies.

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