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Job Details

Facilities Coordinator

Company name
Jones Lang LaSalle Incorporated

Location
Smithfield, RI

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Profile

SUMMARY

Provide general overall FM services including continuous monitoring of facility.

Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable. 

ESSENTIAL FUNCTIONS

ADMINISTRATIVE FUNCTION

Assist Facility Management Team with tactical planning for the team’s goals and objectives

Provide facility specific assistance to the project management team as needed or requested

Manage and maintain small facility management tasks as assigned

Coordinate special events in support of client or JLL

Provide support for meetings and conference room reservations as needed and directed

Assist with the coordination and scheduling of maintenance activities 

COMMUNICATION AND RELATIONSHIP COORDINATION

Provide general overall facility management services including continuous monitoring of office/facility

Act as an interface with client, visitors and guests

Ensure appropriate follow up with customers

Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption 

COMPLIANCE

Properly and effectively administer and maintain all security systems

Assist with budgetary requests, analysis and reporting

Assist with researching, analyzing and reporting budget variances 

EDUCATION AND EXPERIENCE

Associates degree in facilities management, building, business or other related field

Bachelor’s degree, preferred

Minimum 2 years of experience with Facility or Property Administration 

KNOWLEDGE, SKILLS, AND ABILITIES

Superior customer service skills and orientation

Ability to maintain professionalism at all times under stressful situations

Ability to plan and manage work under time constraints

Ability to multitask and work without direct supervision

Proficient in MS Office, and possess strong written, verbal and people skills

Strong organizational skills and collaborative style

Must be proficient at EXCEL Spreadsheets and have capability of customizing administrative reports  #LI

JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at

https://jll2.sharepoint.com/CorporatePolicies/HR Policies/Equal Employment Opportunity and Affirmative Action.pdf

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at

[Click Here to Email Your Resumé]

Company info

Jones Lang LaSalle Incorporated
Website : http://www.jll.com/

Company Profile
JLL is a financial and professional services firm specializing in commercial real estate services and investment management. We create value for companies and institutions that invest in and use real estate. Our 48,000 people work across 1,000 locations in 70 countries to serve the global, regional and local needs of corporates, investors and developers. Our integrated services offering is grounded in expertise in all property types, a deep understanding of real estate markets and capital markets, and is coordinated and consistent across geographies.

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