Conference Facilities Coordinator
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Strategic Analysis is seeking a Conference Facilities Coordinator to be responsible for scheduling and coordinating daily operations with a focus on professionalism and exemplary customer service. It is of paramount importance to exceed our client’s expectations with attention to detail. The conference center encompasses one large and one medium meeting rooms with breakout spaces, with capacities of up to 160 people. In addition to working well in a dynamic, fast-paced team environment, as a successful candidate, you will incorporate the following:
As a Conference Facilities Coordinator you will organize all details and logistics for small, medium, or large government events. You will ensure facility specifications are met and facility procedures and protocols are followed regarding classified meetings. You will troubleshoot and resolve audiovisual (A/V) issues as they arise, receive some guidance from senior staff and/or client. You must be able to perform most work with little assistance/guidance. The ideal candidate will: • Work well under pressure, determine priorities and produce results • Demonstrate good public presence and the ability to interact with many types of people at different levels • Support fellow conference center staff members • Coordinate multiple meetings simultaneously • Meet/speak with clients to determine meeting specifications and conduct site visits
Maintain excellent A/V skills required for troubleshooting, coordination capabilities and setup • Be responsible for accuracy of the conference center calendar • Confirm all event details prior to the event date • Coordinate with vendors to ensure specifications and requirements are met (caterers, HVAC, loading dock access, A/V, security, etc.) • Monitor visitor access as necessary • Compose/prepare correspondence
Occasionally provide conference planning support for special events • Work involves physical exertion and/or physical strain, including set up of table, chairs and podium in meeting rooms, performing cleaning tasks, stooping, pushing, carrying and lifting. •Employee must be capable of performing any and all of the listed duties individually or independently which may vary based upon the meeting.
Meeting support may require extended hours, and standing for long periods to time. Hours during meeting support sometimes exceed 10 hours per day.
Proficiency with Microsoft Office Suite
Excellent written and communication skills • Top Secret eligible • Bachelor’s degree in related field or equivalent combination of education and experience preferred • 6 years of hospitality, conference facility, and/or meeting planning experience • 3 years experience in using event management software
Strong skills with basic audio visual equipment
Preferred but not required:
• Certified Meeting Professional (CMP) or Certified Government Meeting Professional (CGMP) • Classified conference facility experience
Medical & Prescription Insurance
Flexible Spending Account Program
Health Savings Account
Long & Short Term Disability
Gold's Gym Corporate Membership