Jones Lang LaSalle Incorporated
ADMINISTRATIVE FUNCTION Assist Facility Management Team with tactical planning for the team’s goals and objectives.Assist Facility Management Team with management and oversight of vendor contracts and procurement.Provide facility specific assistance to the project management team as needed or requested.Manage and maintain small facility management tasks as assigned.Coordinate special events in support of client or JLL.Provide support for meetings and conference room reservations as needed and directed.Assist with the coordination and scheduling of maintenance activities.Assist in administering the work orders system[s], including: reactive work, preventative maintenance and preventative maintenance schedules, report generation and data mining, and design custom reports.\\rCOMMUNICATION AND RELATIONSHIP COORDINATION Provide general overall facility management services including continuous monitoring of office/facility.Act as an interface with client, visitors and guests.Ensure appropriate follow up with customers.Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.\\rCOMPLIANCE Properly and effectively administer and maintain the work order system[s].Assist with budgetary requests, analysis and reporting.Assist with researching, analyzing and reporting work orders data.\\rEDUCATION AND EXPERIENCE Associates degree in facilities management, building, business or other related field.Bachelor’s degree, preferred.Minimum 2 years of experience with Facility or Property Administration.Prior FM and project management experience is preferred, but not required.\\rKNOWLEDGE, SKILLS, AND ABILITIES Superior customer service skills and orientationAbility to maintain professionalism at all times under stressful situationsAbility to plan and manage work under time constraintsAbility to multitask and work without direct supervisionProficient in MS Office, and possess strong written, verbal and people skillsStrong organizational skills and collaborative styleMust be proficient at EXCEL Spreadsheets and have capability of customizing administrative reports.\\r\\rJLL Is an Equal Opportunity EmployerJLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at https://jll2.sharepoint.com/CorporatePolicies/HR Policies/Equal Employment Opportunity and Affirmative Action.pdf. If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at firstname.lastname@example.org,
Jones Lang LaSalle Incorporated
Website : http://www.jll.com/
JLL is a financial and professional services firm specializing in commercial real estate services and investment management. We create value for companies and institutions that invest in and use real estate. Our 48,000 people work across 1,000 locations in 70 countries to serve the global, regional and local needs of corporates, investors and developers. Our integrated services offering is grounded in expertise in all property types, a deep understanding of real estate markets and capital markets, and is coordinated and consistent across geographies.