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Job Details

Sr. Specialist Engineering amp Facilities Finance Coordinator

Company name
Bristol-Myers Squibb Company

Warren, NJ, United States

Employment Type

Facilities, Engineering

Posted on
Jul 15, 2021

Valid Through
Oct 28, 2021

Apply for this job


At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

Cell Therapy is one of the most groundbreaking new forms of cancer treatments being studied today. With therapies only in their infancy and BMS’s continued investment in our Cell Therapy capabilities, the growth potential of this science, your career, and the ability to help patients are incredible.

The Sr. Specialist, Engineering & Facilities Finance Coordinator will support the successful operation of the GMP Facility and Engineering department for the Warren CTDO site through the coordination of the departments business functions including tracking of expense budgets, vendor contracts, MSPAs, invoicing, capital expenditures and site F&E communications.

Duties and Responsibilities:

General Administrative Responsibilities:

Makes travel arrangements for management, if applicable

Assist with maintenance of management's calendars and schedules, if applicable

Order office supplies

Prepare check requests as needed

Ship important documents via overnight courier

Process invoices for payment

Create purchase orders in Oracle/SAP

Schedule meetings in Outlook

Facilitate department communication

Coordinate departmental activities

Assist staff as needed with software issues, i.e., excel, charts, etc.

Cross functional activity coordinator

Prepare department meeting minutes

Assist with developing and tracking the departments expense and capital budgets

Filing/Organizing paperwork

Submit IT/IS service requests

Capital Project Responsibilities:

Routing and tracking Capital Appropriation Requests (CAR's)

Routing and tracking legal contracts

Inputting purchase requisitions

Routing and tracking purchase orders

Invoice approvals and tracking

Updating project finance spread sheets (financial and status)

Facilitate review and approval cycles of project documentation

Assist with project financial closeout

Assist with purchase order closeout

Maintain project documentation in hard copy and on SharePoint sites

Update CIP and beneficial use statuses of capital projects

Operational Expense Responsibilities:

Coordinate department operational expense budget and provide updates on budget adherence

Communicate projection updates and budget revisions to finance partner

Routing and tracking legal contracts

Inputting purchase requisitions

Routing and tracking purchase orders

Invoice approvals and tracking

Coordinate busines owner equipment maintenance budgets

Required Competencies:

Computer skills in Microsoft Office Suite: Word; Excel; PowerPoint for presentations; SharePoint is preferred, and candidate can have basic skills and manager willing to train a quick learner on SharePoint. Outlook with extensive background in database systems. Innate ability to learn new software, such as corporate intranet and enterprise business.

Understands and works with all components related to web pages, i.e., web parts, lists, pages, libraries, permissions, content and forms

Strong working knowledge in computer training systems

Working knowledge of enterprise business systems such as Oracle & SAP (preferred)

Knowledge of managerial accounting principles. Experience with departmental budget management

Strong written and verbal communication skills. Highly proficient at writing well formulated emails and notifications. Ability to effectively communicate with employees, contractors, and vendors. Experience with technical writing and document development / generation.

Excellent interpersonal skills with experience dealing with a diverse workforce.

Strong multitasking ability in conjunction with proven organizational skills. Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion. Ability to effectively manage multiple tasks and activities simultaneously

Familiarity with FDA and EU environments and associated compliance regulations

Education and Experience:

AA / AS degree or acceptable combination of education and practical experience or BS degree in Business field or science field

Minimum 3 years of Facilities/maintenance/engineering project coordinating / planning experience, preferably in a biotech environment.

If you want to challenge yourself, accelerate your career, and give new hope to patients, there’s no better place than here with our Cell Therapy team. Full of incredible and dedicated team members, those working on CAR-T and other forms of Cell Therapy are transforming patients’ lives through science. From studying individualized cell lines to making brand new discoveries, this bold and personal discipline allows you to grow your career while making a lasting impact on the field of medicine. Join us today.


Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or any part of the recruitment process direct your inquiries to Visit to access our complete Equal Employment Opportunity statement.

Company: Bristol Myers Squibb

Req Number: R1543229

Updated: 2021-07-15 05:52:22.076 UTC

Location: Warren,New Jersey

Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.

Company info

Bristol-Myers Squibb Company
Website :

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