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Assistant Facilities Manager

West Jacksonville, FL

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u003Cfont size=2 face=Arial\u003Eu003Cbu003EJOB SUMMARYu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003EThe purpose of this position is to provides assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.u003Cbru003Eu003Cbru003Eu003Cbru003Eu003Cbu003EESSENTIAL DUTIES AND RESPONSIBILITIESu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003EOversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.u003Cbru003Eu003Cbru003EResponds to client inquires and complaints. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction. u003Cbru003Eu003Cbru003EPerforms facilities inspections and prepares reports.u003Cbru003Eu003Cbru003EMay coordinate and manage move, add and change activities.u003Cbru003Eu003Cbru003EAssists in the preparation of operating and capital budgets.u003Cbru003Eu003Cbru003EManages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.u003Cbru003Eu003Cbru003EReviews periodic reports including financials, and explains variances. Works with finance team to correct errors. u003Cbru003Eu003Cbru003EUses pc and/or PDA for work order system, email, ESS, process and procedure training.u003Cbru003Eu003Cbru003EMay coordinate and manage move, add and change activities.u003Cbru003Eu003Cbru003EOther duties may be assigned.u003Cbru003Eu003Cbru003Eu003Cbru003Eu003Cbu003ESUPERVISORY RESPONSIBILITIESu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003ENo formal supervisory responsibilities in this position. u003Cbru003Eu003Cbru003EMay provide informal assistance such as technical guidance and/or training to coworkers.u003Cbru003Eu003Cbru003EMay coordinate work and assign tasks.u003Cbru003Eu003Cbru003Eu003C/fontu003Eu003Cdiv class=job_qualifications\u003Eu003Cfont size=2 face=Arial\u003Eu003Cbu003EQUALIFICATIONSu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003ETo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. u003Cbru003Eu003Cbru003EReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. u003Cbru003Eu003Cbru003Eu003Cbru003Eu003Cbu003EEDUCATION and EXPERIENCEu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003EHigh school diploma or general education degree (GED). Minimum of four years of related progressive experience and/or training.u003Cbru003Eu003Cbru003Eu003Cbru003Eu003Cbu003ECERTIFICATES and/or LICENSESu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003EFacility Management certification is desired. Driver's license may be required.u003Cbru003Eu003Cbru003Eu003Cbru003Eu003Cbu003ECOMMUNICATION SKILLSu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003EAbility to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.u003Cbru003Eu003Cbru003Eu003Cbru003Eu003Cbu003EFINANCIAL KNOWLEDGEu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003ERequires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.u003Cbru003Eu003Cbru003Eu003Cbru003Eu003Cbu003EREASONING ABILITYu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003EAbility to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.u003Cbru003Eu003Cbru003Eu003Cbru003Eu003Cbu003EOTHER SKILLS and ABILITIESu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003EIntermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.u003Cbru003Eu003Cbru003Eu003Cbru003Eu003Cbu003ESCOPE OF RESPONSIBILITYu0026nbsp;u0026nbsp;u003C/bu003Eu003Cbru003Eu003Cbru003EDecisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.u003Cbru003Eu003Cbru003Eu003C/fontu003Eu003C/divu003Eu003C!-- TEC-19749 : Display Job fields --u003Eu003Cdiv id=jJobInsideInfo class=job_inside_info u003Eu003C!-- For Employee Users --u003Eu003C!-- For Non Employee Users --u003Eu003C/divu003E,datePosted:2018-07-12,employmentType:FULL_TIME,industry:Engineering/Architect/Design,hiringOrganization:{@type:Organization,name:CBRE},identifier:{@type:PropertyValue,name:CBRE,value:18019615},jobLocation:{@type:Place,address:{@type:PostalAddress,addressCountry:US,streetAddress:,addressLocality:Jacksonville,addressRegion:FL,postalCode:32201}}}

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